Credentials

The vendor packet

Everything your accounts payable, risk and infection-prevention teams ask for, in the order they ask.

Registration
- Lead-Safe Certified Firm (RRP)Verify
  US Firm # 000000 · U.S. EPA
  The federal rule for paid work that disturbs paint in homes and child-occupied buildings built before 1978.
Insurance
- General liability insurance
  A certificate of insurance, with your facility named as certificate holder, comes before the first night.
- Workers' compensation coverage
  Covers the crew on your site. The certificate comes with the vendor packet.
Documents for your file
- Certificate of insurance
  Your facility named as certificate holder. Link the file here.
- W-9
  The firm's current form, ready for your accounts payable team.
- Safety data sheets
  One for every product on the bid, in a binder that stays with the crew lead.
- Sample night plan
  A finished plan for one corridor: barrier, hours, contacts and handback.
- Vendor packet
  Contacts, invoice terms and how to reach the night supervisor.

Onboarding

From first call to first night

The paperwork goes first, so the crew arrives with nothing left to ask.

01
Day 1
Step 1: Walk-through
A daytime visit with your facility contact and, where there is one, infection prevention.
02
Day 3 to 7
Step 2: Written bid
Areas, products, nights, barrier, cleaning, handback and payment schedule, in one document.
03
Before award
Step 3: Vendor setup
Certificate of insurance, W-9, safety data sheets and your onboarding forms.
04
Before the first night
Step 4: Plan and permit
The crew lead and our infection-control coordinator read your permit and write the night plan.
05
Night 1
Step 5: First night
Badge in, walk, set the barrier, and begin.

The days are an example. Your onboarding rules and your calendar set the real ones.

The bid

One page per phase, so your approvers can read it without a meeting.

1
Areas and surfaces
Every area by name or room number, with its surfaces and the repairs listed.
2
Products and sheens
Products from your approved list, with the data sheet and the sheen for each.
3
Nights and crew size
How many nights, how many painters and the hours on site.
4
Barrier and cleaning
The barrier class, the cleaner, the waste route and the handback steps.
5
Contacts and escalation
Who the crew lead calls at what hour, and what happens if an area can't reopen.
6
Payment schedule
By area or by phase, with the purchase-order number if you use one.

We'll send the insurance certificate, the W-9 and a sample night plan before the walk-through.